Coppe implements digital platform to make asset and infrastructure management more efficient

Coppe is implementing a digital platform for asset and infrastructure management based on the BIM (Building Information Modeling) methodology, a technology that integrates information on buildings, equipment, building systems, and the institution’s assets into a single environment. The initiative is expected to increase management efficiency, reduce rework, support preventive maintenance, and improve the use of available resources.

The IntegraLabs project, an initiative of the Office of Planning, Administration, and Institutional Development (DPADI), aims to address a common challenge in complex organizations: information scattered across different departments, systems, and documents, which hinders maintenance, construction, projects, inventory management, and decision-making.

“The 3D model is just the starting point. What’s most important is the information it contains,” notes Rosane Detommazo, the project coordinator. The platform functions as a “digital twin” of Coppe’s infrastructure. By accessing the system, managers and technicians can view data such as equipment locations, asset numbers, maintenance history, manufacturers, electrical diagrams, and environmental characteristics.

More efficiency and better use of resources

One of the project’s main outcomes is the integration of the institution’s asset information. The work includes a comprehensive inventory of equipment, furniture, and other assets, making it possible to consolidate data that was previously scattered across different records.

According to Wilder Faria, head of Coppe’s Materials, Supplies, and Documentation Division, the initiative strengthens asset control and contributes to a more efficient use of available resources.

“By conducting this inventory, we’ve consolidated information about the resources available at the institution. This has a significant economic impact because it enables the sharing of equipment and infrastructure among different departments. With more accurate and accessible information, the entire Coppe now has a clear picture of the resources it already possesses before making new investments,” he says.

Centralizing data also facilitates the sharing of equipment among laboratories and departments, reducing redundancies and maximizing the use of existing infrastructure.

Impacts on maintenance and safety

The platform also compiles information relevant to preventive maintenance and facility safety. Before an intervention, technicians can consult diagrams, circuits, asset locations, and service history, thereby reducing response time, rework, and operational disruptions.

In the area of fire and panic safety, the system incorporates information on fire load, emergency exits, signage, and escape routes. The modeling capability allows for generation of technical reports that identify non-conformities and guide compliance adjustments in laboratories and other areas of the institution.

“This survey lays the groundwork for more efficient, integrated, and sustainable management of the institution’s infrastructure,” says Renan Castro, head of the Maintenance Department and the Building Infrastructure Department at Coppe.

Professional training and a benchmark for the public sector

In addition to modernizing the management of Coppe’s infrastructure, the project also serves as a training ground for students, engineers, architects, technicians, and managers in a methodology that is still not widely adopted in the Brazilian public sector.

The initiative anticipates the requirements of Federal Decree No. 10,306/2020, which calls for the gradual adoption of BIM methodology by the federal government by 2028. In addition to meeting a regulatory requirement, the project positions Coppe at the forefront of this digital transformation.

The experience can also serve as a model for other universities, hospitals, schools, and public agencies interested in modernizing asset and infrastructure management through integrated digital platforms.

“It’s not just a change in software; it’s a complete shift in methodology and decision-making,” says Renan.

The team is also working to establish institutional partnerships to expand the initiative’s reach. The goal is to transform the experience developed at Coppe into a methodology that can be replicated in other complex environments, contributing to more efficient processes for planning, maintenance, safety, and resource management.

In the long term, the platform is expected to strengthen processes related to planning, maintenance, safety, sustainability, and the sharing of laboratory resources, creating an integrated foundation for faster, more technical, and more efficient decisions. Under the executive leadership of Wilma Corrêa, director of DPADI, the project was carried out by the IntegraLabs Team, composed of 17 administrative staff members and ten interns and scholarships recipients.